Shipping & Administration Assistant

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Job ref no.
Job level	Entry
Work experience
Education	Below F.5, F5-F.7 or DSE
Location	Hong Kong Island
Employment type	Full Time
Benifits	Annual Leave 12 - 14 days, Bonus, Medical
Industry	Accounting / Audit / Tax Services
Job function	Shipping
Post on	2026-08-16

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Responsibilities:

• Daily Administrative duties
• General duties including Sample Sending, Following up with suppliers, document follow-up
• Receiving Purchase Orders and transferring information into the SAP handover to be submitted to SAP Team in India
• Preparing and processing shipping documentation, including bills of lading, invoices, packing lists, and customs forms
• Communicate with internal departments / factories
• Coordinate with logistic firm, production, and merchandising teams to ensure timely shipment
• Verifying order accuracy before shipment, including product quantities and specifications
• Supporting the Merchandising Manager in daily operations

Requirements:

• DSE or above
• Proficient in MS Office (Word & Excel) and Chinese Word Processing
• Good communication skills in English and Cantonese; Mandarin is advantageous
• Must have experience to handle shipments in China.
• Able to work independently
• Experience in merchandising / SAP is an advantage
• Immediate available is highly preferred